Overview:

The HR Coordinator position ensures a seamless and pleasant onboarding experience for candidates and new hires.  As the HR Coordinator, you will also be supporting the overall Human Resources function at the Cloquet Mill, to include interfacing with colleagues at other Sappi locations across North America.  

Required Qualifications:

• Associates or Bachelors degree in Human Resources or a related field preferred.  A minimum of 3 years HR or executive-level administrative support experience required.
• Strong customer service and communication skills.
• Strong skill set required in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with SharePoint preferred.
• Attention to detail is critical.
• Ability to work as a part of a team is critical.
• Ability to assist and support all HR department levels and positions as needed.
• Strong value for respect and safety.

Recruitment and Onboarding Responsibilities:

• Schedules interviews and coordinates pre-employment testing, to include monitoring pre-employment testings.  
• Composes offer letters, mails, tracks, and maintains offer acceptances. 
• Completes reference checks and coordinates pre-employment physicals, drug screening, and background checks.
• Prepares and distributes new hire packets.
• Coordinates new hire orientation to include members of HR, Safety, Environmental and Quality. 
• Prepares, collects, and tracks all new hire paperwork, including I-9 documentation and verification within 3 days of new hire start date. 
• Accurately enter new hires into the HRIS and submit documentation to Payroll as required.

Other Responsibilities:

• Enters and processes hourly pay records in accordance with established timelines.
• Respond or coordinate responses to employee inquires. 

• Establishes and maintains all site personnel files.  Administers changes within the HRIS as necessary.

• Maintains the local HR SharePoint of the HR database and intranet site. 

• Produces and distributes departmental reports, such as status change notices and other HR related reports.  Creates and maintains department reports utilizing Excel, EC, and ADP. 

• Provides employees assistance, including but not limited to back up for reimbursement requests, employee badges, and lockout tags.
• Performs administrative support to include activities such as arranging business catering, ordering of office supplies, filing, large mailings, and photocopying.