We are hiring!

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive environment.

We’re on the lookout for an Administration Clerk - Khulisa to provide an efficient administrative support that would ensure Khulisa is optimally and efficiently run and ensure that the administrative functions in the relevant area are effectively overseen and maintained      

As an Administration Clerk - Khulisa, you will be responsible for:.

• Facilitate & manage booking of training courses using Khulisa calendar system for the Khulisa regional offices to ensure offices are run efficiently and being utilized to their full capacity.
• Keep an up to date booking system of the training centres and facilities by making external and internal training facilitators book the facility and resources in advance to ensure the centre/s are in a ready state of utilization
• Managing attendance registers from Facilitators making sure registers are correctly filled in to capture all training interventions on Learning Management System (LMS) and on our Training database to ensure we have accurate number of Growers and Contractors and evaluate if training was effective.
• Oversee housekeeping and catering services at all training centers making sure facilitators and trainees are well catered for within budget limitations to ensure conducive learning environment.
• Keep records of the utilisation of the training centres by updating the centre calendar; track training offered; update training register with proper trainee documentation etc. to substantiate costs and demonstrate need.
• Monitor and regularly assess quality of service delivered by service contractor by conducting interim audits and inspections to ensure Sappi standards are achieved.
• Initiate RFP process on systems for new/renewal contract requests by - screen information received for correctness and accuracy; upload the contract information packs from service providers onto system to ensure that no business transaction occurs without a legal agreement in place
• Ensure invoices are submitted within 30 days upon request of order number by the requestor and finalize the transaction on SAP for payment so that costs are submitted within the same month of the transaction.
• Make accommodation and flights reservations for Khulisa Management and Staff liaise with Sappi travel agents viz. Seekers, monitor and control travel and accommodation cost and support the Khulisa team in arranging accommodation on their behalf.
• Conduct recorded monthly safety inspections of the training facilities and equipment/s refer to RMS for checklists to achieve zero accidents/injuries through enforcement of adherence to Sappi safely standards
• Manage company assets and use thereof by keeping an up to date assets register through log inventory register and conduct regular recorded asset/s inspections housekeeping by doing regular visit at the training centres and updating to control all Ulwazi assets and stocks.
• Assist Managers with putting together monthly reports by consolidating and editing the report document/s to ensure effective communication to senior management.

What are we looking for?

• Grade 12
• An Administrative related qualification preferable
• Minimum of 2 years relevant experience
• Strong computer literacy (Word, Excel, Powerpoint)
• SAP knowledge an advantage
• Valid Code EB Drivers license

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence.
• Learning and development programmes to fast-track your career within Sappi.
• Opportunities to travel (dependent on upon the role).
• Market leading leave benefits.
• Employee wellbeing benefits.