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Management Secretary

Management Secretary

Sappi Southern Africa
Country:  South Africa
City:  Stanger
Location:  Mill Stanger
Department:  Mill Management
Posting date:  26 Sep 2024
Closing date:  8 Oct 2024

We are hiring!

 

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around safety, integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive and safe environment.


We’re on the lookout for Management Secretary to ensure the smooth running of the business by providing a professional administrative and secretarial support to the Management Team.


As Management Secretary, you will be responsible for:

 

  • Managing, co-ordinating and maintaining Managements’ diaries by ensuring calendars and diaries are updated
  • Arranging meetings, seminars & conferences, birthday cards by co-ordinating all aspects such as venue, logistics and catering according to Management requirements
  • Assisting Management team members with Administrative duties, memos, filing, typing, e-mailing support and distribution of announcements/notices as required, and ensure confidentiality of all discussions/documents.
  • Capturing weekly management meetings minutes, collate the presentation, compile and distribute agenda and minutes according to agreed standards
  • Consolidating weekly and monthly reports by receiving individual reports from Management and compile into one report for business update purposes
  • Processing credit card expense claims timeously as per company policy guidelines and procedure
  • Generating SAP payment requisitions and ensuring that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors’ are paid in line with company policy and internal procedures
  • Assisting and co-ordinating Mill events with the relevant personnel
  • Renewing, consolidating Management PowerPoint presentations and ensuring that the management offices are effectively maintained
  • Updating weekly management communications on Safety, Production, Quality, Environment and People issues
  • Making necessary travel arrangements for departments on request and ensure that the administration and payment for these are handled in line with the company travel policy

 

 

What are we looking for?

 

  • Matric plus an Administration or Secretarial related certificate
  • Strong computer literacy with MS Office Suite
  • Minimum 3 years relevant experience
  • SAP will be advantageous

We are hiring!

 

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around safety, integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive and safe environment.


We’re on the lookout for Management Secretary to ensure the smooth running of the business by providing a professional administrative and secretarial support to the Management Team.


As Management Secretary, you will be responsible for:

 

  • Managing, co-ordinating and maintaining Managements’ diaries by ensuring calendars and diaries are updated
  • Arranging meetings, seminars & conferences, birthday cards by co-ordinating all aspects such as venue, logistics and catering according to Management requirements
  • Assisting Management team members with Administrative duties, memos, filing, typing, e-mailing support and distribution of announcements/notices as required, and ensure confidentiality of all discussions/documents.
  • Capturing weekly management meetings minutes, collate the presentation, compile and distribute agenda and minutes according to agreed standards
  • Consolidating weekly and monthly reports by receiving individual reports from Management and compile into one report for business update purposes
  • Processing credit card expense claims timeously as per company policy guidelines and procedure
  • Generating SAP payment requisitions and ensuring that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors’ are paid in line with company policy and internal procedures
  • Assisting and co-ordinating Mill events with the relevant personnel
  • Renewing, consolidating Management PowerPoint presentations and ensuring that the management offices are effectively maintained
  • Updating weekly management communications on Safety, Production, Quality, Environment and People issues
  • Making necessary travel arrangements for departments on request and ensure that the administration and payment for these are handled in line with the company travel policy

 

 

What are we looking for?

 

  • Matric plus an Administration or Secretarial related certificate
  • Strong computer literacy with MS Office Suite
  • Minimum 3 years relevant experience
  • SAP will be advantageous

Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. At Sappi, we encourage and support vaccination.

Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. At Sappi, we encourage and support vaccination.

ABOUT SAPPI

Sappi is a leading global provider of everyday materials made from woodfibre-based renewable resources. As a diversified, innovative and trusted leader focused on sustainable processes and products, we are building a more circular economy by making what we should, not just what we can.

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